Terms and Conditions

1. BUILDING AVAILABILITY Rental Time includes the time needed for set-up, delivery of any supplies, and clean-up. Total hours used will begin at the scheduled access time until the end of the actual clean-up period. In other words, if the event lasts for 2 hours and one hour is required for setup and another hour is required for cleanup, the bill will be for 4 hours. Overtime charges for staff and facility use will be billed at twice the hourly rate. 2. ADVANCE RESERVATIONS Reservations are considered on a first-paid, first-served basis. Contact HSL at gaudet@stlukesneworleans.com to confirm availability. You may book an event up to One Year in advance. Reservations for weekly events must be scheduled at least two weeks in advance. Reservations for weekend events must be scheduled at least one month in advance. Exception may be made at the discretion of HSL. Rental applications will not be accepted without payment. Fifty percent of the total rental fee and damage/alcohol deposits are due at the time of the application. The balance is due within one month prior to the event. Applications made less than one month in advance require full payment, including the total rental fee and damage/alcohol deposit(s) at the time of application, and payment must be made with a cashier's check or money order. Failure to pay the balance within the specified timelines may result in the cancellation of the scheduled event without a refund. Site visits are encouraged prior to booking an event. Please contact HSL to make an appointment, subject to staff and facility availability. 3. PAYMENT HSL accepts cashier's checks and personal checks as forms of payment. Please make checks payable to St. Luke’s Episcopal Church. Please e-mail gaudet@stlukesneworleans.com to inform HSL that the deposit was mailed to open the execution of the rental agreement. 4. DEPOSITS In addition to the rental fees, all facility rentals are charged a security deposit. Security deposits are 100% refundable, provided the following conditions are met: 1. The facility, including the outside area, is left in a clean and orderly condition in accordance with the terms and conditions of the contract. 2. Use of the facility does not exceed the scheduled time. 3. The facility and its contents, including equipment, are accounted for and undamaged. 4. All rules and procedures governing alcohol consumption and smoking are met. 5. All rules governing the rental use of Gaudet Hall are met. If the above conditions are not met to the satisfaction of the HSL staff, an appropriate fee will be deducted from the security deposit. If cleaning and or repair costs exceed the amount of the security deposit, the rental group will be billed, and repairs will be built at the full replacement cost incurred, including labor. Allow four weeks for the security deposit to be returned. An additional damage Deposit in the amount of $300.00 will be charged for Events with Alcoholic Beverages 5. CANCELLATION AND RESCHEDULING Policy Cancellations made more than 30 days prior to the event will result in a full refund of the hourly fees paid less than the administrative fee of $25.00 Cancellations made 14 to 29 days prior to the event will result in a charge of 50% of the hourly rental fees. Cancellations made within 0 to 13 days prior to the event will result in no refund of the hourly fees. The deposit will be refunded in full if a cancellation occurs. Request to change the date or time of an event must be done either by phone or by e-mail. Date changes will be treated as a cancellation and a new reservation. All approved applicable cancellation fees will apply. Time changes must be made at least 14 days prior to the scheduled event. Approval of the date or time change request is subject to facility and staff availability. In the rare event that HSL cancels your event due to a building condition, emergency, or as required by state or federal entities, your rental fees and any deposit paid will be return

Terms and Conditions

1. 1. BUILDING AVAILABILITY Rental Time includes the time needed for set-up, delivery of any supplies, and clean-up. Total hours used will begin at the scheduled access time until the end of the actual clean-up period. In other words, if the event lasts for 2 hours and one hour is required for setup and another hour is required for cleanup, the bill will be for 4 hours. Overtime charges for staff and facility use will be billed at twice the hourly rate. 2. ADVANCE RESERVATIONS Reservations are considered on a first-paid, first-served basis. Contact HSL at gaudet@stlukesneworleans.com or 504-821-0529 to confirm availability. You may book an event up to One Year in advance. Reservations for weekly events must be scheduled at least two weeks in advance. Reservations for weekend events must be scheduled at least one month in advance. Exception may be made at the discretion of HSL. Rental applications will not be accepted without payment. Fifty percent of the total rental fee and damage deposits are due at the time of the application. The balance is due within one month prior to the event. Applications made less than one month in advance require full payment, including the total rental fee and damage deposit at the time of application, and payment may be made by personal check, credit card, Pay Pal or Venmo, or bank transfer. Failure to pay the balance within the specified timelines may result in the cancellation of the scheduled event without a refund. Site visits are encouraged prior to booking an event. Please contact HSL at gaudet@stlukesneworleans.com or 504-821-0529 to make an appointment, subject to staff and facility availability. 3. PAYMENT HSL accepts online payments or personal checks as forms of payment. Please make checks payable to St. Luke’s Episcopal Church. Please e-mail gaudet@stlukesneworleans.com to inform HSL that the check was mailed to open the execution of the rental agreement. 4. DEPOSITS In addition to the rental fees, all facility rentals are charged a security deposit. Security deposits are 100% refundable, provided the following conditions are met: 1. The facility, including the outside area, is left in a clean and orderly condition in accordance with the terms and conditions of the contract. 2. Use of the facility does not exceed the scheduled time. 3. The facility and its contents, including equipment, are accounted for and undamaged. 4. All rules and procedures governing alcohol consumption and smoking are met. 5. All rules governing the rental use of Gaudet Hall are met. If the above conditions are not met to the satisfaction of the HSL staff, an appropriate fee will be deducted from the security deposit. If cleaning and or repair costs exceed the amount of the security deposit, the rental group will be billed, and repairs will be built at the full replacement cost incurred, including labor. Allow four weeks for the security deposit to be returned. An additional damage Deposit in the amount of $300.00 will be charged for Events with Alcoholic Beverages 5. CANCELLATION AND RESCHEDULING Policy Cancellations made more than 30 days prior to the event will result in a full refund of the hourly fees paid less than the administrative fee of $50.00 Cancellations made 14 to 29 days prior to the event will result in a charge of 50% of the hourly rental fees. Cancellations made within 0 to 13 days prior to the event will result in no refund of the hourly fees. The deposit will be refunded in full if a cancellation occurs. Request to change the date or time of an event must be done either by phone (504-821-0529) or by e-mail (gaudet@stlukesneworleans.com). Date changes will be treated as a cancellation and a new reservation. All approved applicable cancellation fees will apply. Time changes must be made at least 14 days prior to the scheduled event. Approval of the date or time change request is subject to facility and staff availability. In the rare event that HSL cancels your event due to a building c

Terms and Conditions

1. BUILDING AVAILABILITY Rental Time includes the time needed for set-up, delivery of any supplies, and clean-up. Total hours used will begin at the scheduled access time until the end of the actual clean-up period. In other words, if the event lasts for 2 hours and one hour is required for setup and another hour is required for cleanup, the bill will be for 4 hours. Overtime charges for staff and facility use will be billed at twice the hourly rate. 2. ADVANCE RESERVATIONS Reservations are considered on a first-paid, first-served basis. Contact HSL at gaudet@stlukesneworleans.com to confirm availability. You may book an event up to One Year in advance. Reservations for weekly events must be scheduled at least two weeks in advance. Reservations for weekend events must be scheduled at least one month in advance. Exception may be made at the discretion of HSL. Rental applications will not be accepted without payment. Fifty percent of the total rental fee and damage/alcohol deposits are due at the time of the application. The balance is due within one month prior to the event. Applications made less than one month in advance require full payment, including the total rental fee and damage/alcohol deposit(s) at the time of application, and payment must be made with a cashier's check or money order. Failure to pay the balance within the specified timelines may result in the cancellation of the scheduled event without a refund. Site visits are encouraged prior to booking an event. Please contact HSL to make an appointment, subject to staff and facility availability. 3. PAYMENT HSL accepts cashier's checks and personal checks as forms of payment. Please make checks payable to St. Luke’s Episcopal Church. Please e-mail gaudet@stlukesneworleans.com to inform HSL that the deposit was mailed to open the execution of the rental agreement. 4. DEPOSITS In addition to the rental fees, all facility rentals are charged a security deposit. Security deposits are 100% refundable, provided the following conditions are met: 1. The facility, including the outside area, is left in a clean and orderly condition in accordance with the terms and conditions of the contract. 2. Use of the facility does not exceed the scheduled time. 3. The facility and its contents, including equipment, are accounted for and undamaged. 4. All rules and procedures governing alcohol consumption and smoking are met. 5. All rules governing the rental use of Gaudet Hall are met. If the above conditions are not met to the satisfaction of the HSL staff, an appropriate fee will be deducted from the security deposit. If cleaning and or repair costs exceed the amount of the security deposit, the rental group will be billed, and repairs will be built at the full replacement cost incurred, including labor. Allow four weeks for the security deposit to be returned. An additional damage Deposit in the amount of $300.00 will be charged for Events with Alcoholic Beverages 5. CANCELLATION AND RESCHEDULING Policy Cancellations made more than 30 days prior to the event will result in a full refund of the hourly fees paid less than the administrative fee of $25.00 Cancellations made 14 to 29 days prior to the event will result in a charge of 50% of the hourly rental fees. Cancellations made within 0 to 13 days prior to the event will result in no refund of the hourly fees. The deposit will be refunded in full if a cancellation occurs. Request to change the date or time of an event must be done either by phone or by e-mail. Date changes will be treated as a cancellation and a new reservation. All approved applicable cancellation fees will apply. Time changes must be made at least 14 days prior to the scheduled event. Approval of the date or time change request is subject to facility and staff availability. In the rare event that HSL cancels your event due to a building condition, emergency, or as required by state or federal entities, your rental fees and any deposit paid will be return