Terms and Conditions

Full terms will be provided with our User Agreement form. *Minimum $200 deposit required *Balance due minimum 30 days prior to event date *Cancellation notice required minimum 30 days prior to event date *Hourly rates apply for full use time, including setup and breakdown

Terms and Conditions

KEY Project Policies: All users agree to conduct themselves in accordance with KEY Project policies, rules and the directives of authorized KEY Project staff. Policies may be amended without notice. Closing and Securing the Facility: Users are responsible for closing and securing all areas allowed for use. Return tables and chairs to their original positions, close windows, empty trash cans, turn off lights/fans, and lock and shut doors upon exiting. If a restroom key has been issued to user, restroom doors should also be closed and locked but not while other user(s) are still on site. The premises should be left clean, and restored to its original condition. Equipment/contents shall not be tampered-with or moved without prior approval by an authorized KEY Project Representative. Advance Notice: All Occasional and Regular Users must notify KEY Project by email: info@keyproject.org or phone: 239-5777 three (3) to five (5) days in advance of any changes including time-of-use, room assignment, and or facility needs. Users are responsible for notifying their respective participants relative to any cancellations or re- scheduling. To terminate this agreement, KEY Project must be notified 30 days in advance. In the event of a scheduling conflict involving a KEY-sponsored activity, KEY will notify the User at least two weeks in advance. Certificate of Liability Requirement: Facility Users providing KEY Project with a Certificate of Liability Insurance must specifically name the “Kualoa-He'eia Ecumenical Youth Project; 47-200 Waihe’e Rd, Kane'ohe, HI 96744” as an “additional insured” party on facility user’s policy with limit requirements in the following amount(s): “$2,000,000.00 general aggregate and $1,000,000.00 each occurrence”. Monthly Activity Report: All facility users will be asked to complete a Monthly Activity Report. The form is on a clipboard in each of the rooms. Fill in the date, your name, organization name, and number of people in attendance. This information is essential in tracking the use of our facilities and your cooperation is greatly appreciated. Facility Usage & Fees: KEY reserves the right to review and/or adjust usage policies and fees relating to facility use on a regular basis. Renewal of regular facility use(s) will be considered based on the following: compliance with all policies/procedures/requirements; there are no conflicts in usage and/or scheduling. If there is a conflict with regard to scheduling it is clearly understood that KEY-sponsored programs, activities and major community events will take priority over any other scheduled activities. Priority for use is agency program(s) and/or events. Facility use fees are prepaid or due promptly on the 1st of each month or pursuant to invoice/payment agreement with our Fiscal Office. Fee rates range from $25 to $60 per hour. The weekend rate for the pavilion-portico is $1100 for Saturday or $600 for Sunday with a $200 deposit due upon booking. The remaining balance is due 30 days prior to the event date or the deposit is refunded with 30 days or more notice. All reservations shall be paid in full 30 days in advance.