Terms and Conditions

Hourly Event Details: Food – bring your own food or your own caterer...or use one of our preferred caterers if you prefer. I00% your choice! Alcohol – we are a BYOB venue which means you & your guests are allowed to bring in your own alcohol for personal consumption, however, the venue requests that if you want your guests ‘served’ at your event (highly recommended for your own liability, especially for an event over 50 people), you are required to hire a TABC Licensed & Insured Bartender. If you don’t know a bartender, then we have great ones to recommend to you. Day Of Event – your rental period begins & ends at agreed upon time and that includes the time to decorate, and to clean-up so please take that into consideration when deciding which package to choose for your event. If you prefer, you can hire our on-site decorator to do everything for you ahead of time and everything will be ready when you arrive Tables & Chairs – the Chisholm Trail Rustic Venue has: 20 tables and 150 mahogany padded wood resin chairs. Our table sizes are: 11 -8ft rectangular tables, 4 -6ft rectangular tables, 1 -4ft rectangular tables, 2 -60” round tables & 2 -72” round tables Deposit – 50% DOWN NON-REFUNDABLE Retainer Fee to Secure the Date. The remaining balance should be paid in equal monthly payments, however the entire balance must be paid in full 60 days prior to your event. Additional Items for Rent from the Venue: $50 – Parking Attendant (recommended for over 50 guests) $100 – Extra LARGE Screen Rental & Projector (for a slideshow) $200 – Day-Of-Coordinator Fully Decorated Tables – Includes décor listed below & venue will set-up and take down: $30 per table –or– $500 for all tables to be fully decorated ($100 discount) -Cream Colored Tablecloths ($10/each) -Table Runners – colors of your choice ($5/each) -Wooden Cut Centerpieces ($5/each) -Lantern Centerpiece w/ Battery Operated Candle ($5/each) -Silk Flowers – colors of your choice ($5/each) -Glass Bowls -or- Mason Jar Centerpieces ($5/each) (Note: Please specify the number of tables and decor items you’d like when booking) BRING YOUR OWN: Firewood/Lighter Fluid/Lighter 33 Gallon Trash Bags Ice Food & Drinks Décor (unless you rent the venue’s decor)