Terms and Conditions

Evergreen SPACES is a shared multidisciplinary space. As such there is often noise cross-over from different Studios and the facility can be an active and busy place. We ask all SPACES users to be respectful of the groups around you. If a group requests a change in music levels please be respectful and work with the requesting group. ? Evergreen works hard to create a fun and memorable atmosphere all clients using the SPACES. Lighting and sound design choices in our common areas are carefully considered. We do not adjust these elements for any one group unless you have booked our entire facility and have arranged for exclusive use of the space. Evergreen Community SPACES is a privately owned facility. To ensure the safety of all our guests and our property, only clients or guest of clients are permitted. Uninvited entry to our facility is considered trespassing and will be treated as such. If you have a question about this policy or wish to arrange a tour please contact our office. ? Booking Policies Time is first come - first served. We do not hold time slots until deposit & contract is finalized. We charge for the time for being in our facility. That includeds set-up and tear down. To receive the Not for Profit rate you must submit a copy of your Certificate of Incorporation. Time is booked to the half hour, with a minimum time of 1 hour. Renters pay for time between back-to-back bookings in same studio if it's less then 1 hour. All rates are GST exempt. Drop-in rate of $18.00/hr any Studio (valid day of only, during regular business hours subject to availability) Cashable deposit and signed agreement required for every booking. Events booked in the Grand Oak Showroom required a non-refundable 50% deposit. Liability waiver must be completed for each group renting, including appropriate liability insurance listing Evergreen Theatre Society as Additionally Insured. Cancellation Policy - Notice of 15 days or 50% of total time being cancelled will be charged. Multiple booking dates that are changed after initial contract is signed are subject to a schedule change admin fee charge per change. This applies only to deletions & substantial adjustment changes. Additions to calendar (if available) do not apply to this policy but become subject to the cancellation policies. If a multiple booking contract is cancelled after the final contact is signed and deposit is given, anytime before the 15 days notice limit, a $200 cancellation admin penalty applies. In-kind bookings require a cashable deposit in the amount of the full booking. Once requirements are satisfied then value of agreement is returned via cheque, minus any fees. Clients booking long-term will have first right of refusal for currently booked time slots from year to year. Agreements must be signed and submitted by March 31st or time slot is forfeited and become open for others to book. Studio time is non refundable. Prime Time booking times are as follows: - Mon- Fri - 4-10pm & Sat - 9am - 3pm (excluding Holidays) Cancellation policies are not applicable during Prime Time bookings. Time will be billed as booked and can not be cancelled. Event overtime charged at $75/30 min rounded up, if not contracted. SPACES User Policies At the end of your booking please make sure the Studio is locked and equipment is turned off. Running, climbing on furniture and horse-play in common space is not permitted. Posting of signs, ads, or notices other than on the community board is prohibited. Stereo equipment is connectable via a mini jack with a pre-set volume. Respectfully use the garbage and recycling bins provided in the common space. No outer footwear is permitted in any studio. The studios are professionally cleaned once a week. If you require a more dust free environment (i.e. for rolling on the floor) a dry mop is provide. Please mop the floor to your needs and leave the dust in a pile for our cleaners. No glassware is permitted in the facility. Renters are responsible for the safet