Terms and Conditions

NO ROOM TRANSFER BY GUEST [ORGANIZATION NAME] agrees that neither [ORGANIZATION NAME] nor attendees of the Event nor any intermediary shall be permitted to assign any rights or obligations under this Group Sales Agreement, or to resell or otherwise transfer to persons not associated with [ORGANIZATION NAME] reservations for guestrooms, meeting rooms or any other facilities made pursuant to this Group Sales Agreement. METHOD OF PAYMENT The method of payment of the Master Account will be established upon approval of [ORGANIZATION NAME]’s credit. If credit is approved, the outstanding balance of [ORGANIZATION NAME] Master Account (less any advance deposits and exclusive of disputed charges) will be due and payable upon receipt of invoice. [ORGANIZATION NAME] will raise any disputed charge(s) within [NUMBER OF DAYS] days after receipt of the invoice. The Hotel will work with [ORGANIZATION NAME] in resolving any such disputed charges, the payment of which will be due upon receipt of invoice after resolution of the dispute. If payment of any invoice is not received within thirty (30) days of the date on which it was due, Hotel will impose a finance charge at the rate of the lesser of 1-1/2% per month (18% annual rate) or the maximum allowed by law on the unpaid balance commencing on the invoice date. [ORGANIZATION NAME] has indicated that it has elected to use the following form of payment: Credit card (We accept all major credit cards) Company check or Electronic Funds Transfer ADVANCE PAYMENT An advance payment or 20% of total will be required. This advance payment is due at the signing of the contract and will be credited toward the Master Account. FUNCTION INFORMATION AGENDA/EVENT AGENDA Based on the requirements outlined by [ORGANIZATION NAME], the Hotel has reserved the function space set forth on the below Function Information Agenda/Event Agenda. All meeting room, food and beverage, and related services are subject to applicable taxes (current service charge in effect on the date(s) of the event. DAMAGE TO FUNCTION SPACE [ORGANIZATION NAME] agrees to pay for any damage to the function space that occurs while [ORGANIZATION NAME] is using it. [ORGANIZATION NAME] will not be responsible, however, for ordinary wear and tear or for damage that it can show was caused by persons other than [ORGANIZATION NAME] and its attendees. FACILITY FEES Based on [ORGANIZATION NAME]’s requirements, Hotel’s function space fees would be $[DOLLAR AMOUNT]. Based upon the Room Night Commitment and the functions identified on the Function Information Agenda/Event Agenda outlined in this Agreement, the Hotel will [SELECT waive these fees OR reduce these fees to $[DOLLAR AMOUNT]]. MINIMUM BANQUET FOOD AND BEVERAGE REVENUE REQUIREMENT – F&B Events Only [ORGANIZATION NAME] agrees to a minimum banquet food and beverage revenue of $[DOLLAR AMOUNT], exclusive of tax and service charge (the “Minimum Banquet Food and Beverage Revenue”). If the actual banquet food and beverage revenue is less than the Minimum Banquet Food and Beverage Revenue, the difference will be posted to the Master Account. Hotel will confirm the food and beverage prices [TIME PERIOD] prior to [ORGANIZATION NAME]’s arrival date.